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Tracking 账单 in QuickBooks, Worth the Effort

旁边 payroll, paying bills is probably your least favorite task in QuickBooks. 你 don't have to use this 功能 -- you 可以 keep stacking bills on your desk, scrawling the due dates on a paper calendar, and writing checks.

如果你 still operating this way, though, you're missing out on the numerous tools that QuickBooks offers to track your accounts payable, including the ability to:

• 按 他们进来了
• 设置提醒 因为票据
• 轻松支付账单
• 找到账单或付款 很快
• 输入账单为(或) 在你收到物品之后
• 将帐单连结至 采购订单
• 有即时 访问账单的状态

接收 货物

当一个 expense bill comes in (from a utility company, for example), click the 输入 账单 图标，或 供应商|输入账单. 一个窗口 the one displayed above opens. Select the vendor and fill in the blanks. 使 当然了 费用 tab below is selected and the appropriate account number and amount fields are completed. If it's a bill for an item that already 有一个相关的 项目的收据 (the shipment preceded the bill), QuickBooks 指示您使用 供应商 | 输入 比尔 for Received Items. 按照提示操作.

注:处理 with incoming inventory is complex. Consult with us if you plan to use this 功能.

如果 bill came simultaneously with items, click 供应商s | Receive Items and 输入 比尔. When you select the vendor from the list, this box opens (if you have 发送采购订单):


Figure 2: QuickBooks is telling you that you have open orders with this vendor.

点击 是的. 的 公开采购订单 box opens, containing a list of open POs. Select the one(s) you want 并点击 OK. 的 bill form opens, containing the details of that purchase order. Change quantities if they don't match the shipment, and edit other fields as necessary. 节省账单.

解决 你的债务

这很好 设置账单提醒. 去 编辑|首选项 并点击 提醒. 确保 显示提醒列表...复选框，然后单击 公司 首选项. 找到 需要支付的账单 row and enter the advance notice 你喜欢. Indicate whether you want to see a list or a summary, then click OK.

当账单 到期时，点击 支付账单 图标或选择 供应商|支付账单. A window opens displaying all outstanding bills. 你可以把这个减去 控件中选择日期 截止日期: field and filtering by vendors. 的 screen will look something like this:


Figure 3: 你 可以 easily select the bills you want to pay.

输入支票 mark next to the bills you're paying, and change the amount in the Amt. To 支付 field at the end of the row if necessary. At the bottom of the screen, you 可以 set the payment date and type, use any discounts or credits, and make sure the correct payment account is selected. 当你完成后，点击 支付 选定的账单.

提示: 你 可以 have credits and discounts automatically applied by going to 编辑|偏好|账单.

后 你已经付清了

有 a number of places where your bills appear in QuickBooks, including:

• 的 无薪 账单的细节 报告
• 的 / P老化 细节 报告
• 的 供应商 Center
• QuickReports
• 在 最近 交易 某些表格的窗格
• 在账单上 自己

Figure 4: QuickBooks displays the Paid status of bills.

QuickBooks also lets you void and delete bills, and copy and memorize them. 与我们联系 before voiding and deleting, as this 可以 make some complicated changes in your accounts.

你 可以 用现金支付账单 银行业|开支票 or 进入信用 卡费用. But the payoff for tracking bills is instant access to your accounts payable status, better relations with vendors, and a more insightful accounting of your company's cash flow.

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