How to Clean up QuickBooks for 2020

Yes, it's here again: a new year and time for QuickBooks cleanup. Whether you have a few tasks left or have already closed out the books for 2019, it's always good to double-check everything and make sure that you have:

• Processed every 2019 transaction (or that you know why you can't).
• Dealt with all your 2019 financial data to give you a sense of closure.
• Started your 2020 QuickBooks activities with a clean slate.

重要的事情先做

Before you start looking at transactions and running reports, check to make sure that your fiscal year is recorded correctly in QuickBooks. 打开 公司 菜单和选择 我的公司. Click the pencil icon in the upper right to open the 公司 Information 窗口, then click 报告信息 在左边的选项卡中. 此窗口打开:

说明你所有的收入

You certainly want to have received all the money owed to you by December 31 if at all possible. So, run a report to see which customers have outstanding, overdue balances. 打开 报告 菜单和选择 客户 & 应收账款|应收帐款账龄汇总.

这里的第一列是 当前的. You don't have to worry about these customers. Ita??s the next four columns that will require follow-up. If your default payment terms are 30 days, you'll see columns for 1-30, 31-60, 61-90, >90. 客户 with dollar amounts in those columns have not met their obligations and are past due by those date ranges.

注意: If your default terms are different (like 15 days), you'll need to customize the report. In the toolbar at the top, you'll see a field labeled 时间间隔(天). Change it to reflect your own default terms and click 刷新 在右上角.

If your report contains only a sea of zeroes in those four columns, everyone is paid up. 如果没有，你可以 发送报表 to anyone who is at least one day past due to remind them of what they owe. 打开 客户 菜单和选择 创建语句 要查看此窗口:

确保 声明日期 is correct since QuickBooks will use this to calculate aging. Then you can either enter a specific 声明周期 或请求 All open transactions as of 声明日期. 如果你选择后者, you'll most likely want to limit 的语句 to customers whose payments are overdue. So, you'd click in the box in front ofInclude only transactions over [your number here] days past due date.

Below these options, you'll be able to indicate which customers should receive statements. 最常见的选择是 所有客户 (who fall into the group you just defined), but you can also send to one or multiple customers, 例如. QuickBooks will display a list if you select one of these. The right pane of this 窗口 contains several additional options that you can check or uncheck. 当你满意的时候，你可以 预览、打印, or 电子邮件 的语句.

支付未付账单

You should also try to settle your 应付账款 在年底之前. 打开 报告 菜单和选择 供应商 & 应付账款|应收帐款账龄汇总. Look for dollar amounts in the columns that show aging beyond the first column. 也可以运行 未付账单明细 报告并查看 老化 栏，如图所示:

注意: QuickBooks有多个 首选项 这与报告和老龄化有关. We can go over these with you if you haven't explored them.

If there are other tasks you have not completed yet because you need assistance with them, 比如核对所有的账目, 编制年终报告, clearing any deposits that remain in the Undeposited基金 账户，不要犹豫，打电话来.

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